About Me
MOS Access
1 Introduction to Microsoft Access
1-1 Overview of Microsoft Access
1-2 Understanding the Access Interface
1-3 Navigating the Ribbon and Backstage View
1-4 Customizing the Quick Access Toolbar
2 Creating and Managing Databases
2-1 Creating a New Database
2-2 Opening and Closing Databases
2-3 Saving and Backing Up Databases
2-4 Converting Databases to Different Versions
2-5 Managing Database Properties
3 Designing Tables
3-1 Understanding Table Structure
3-2 Creating Tables Using Table Design View
3-3 Defining Fields and Data Types
3-4 Setting Field Properties
3-5 Creating Relationships Between Tables
3-6 Enforcing Referential Integrity
3-7 Using Lookup Fields
4 Entering and Managing Data
4-1 Entering Data in Tables
4-2 Editing and Deleting Records
4-3 Using Datasheets to Manage Data
4-4 Sorting and Filtering Data
4-5 Using Find and Replace
4-6 Importing and Exporting Data
5 Creating Queries
5-1 Understanding Query Types
5-2 Creating Select Queries
5-3 Using Query Design View
5-4 Adding Criteria to Queries
5-5 Creating Calculated Fields
5-6 Using Aggregate Functions
5-7 Creating Action Queries (Update, Delete, Append, Make-Table)
6 Designing Forms
6-1 Understanding Form Types
6-2 Creating Forms Using Form Wizard
6-3 Customizing Forms in Design View
6-4 Adding Controls to Forms
6-5 Formatting Forms
6-6 Using Form Properties
6-7 Creating Subforms
7 Creating Reports
7-1 Understanding Report Types
7-2 Creating Reports Using Report Wizard
7-3 Customizing Reports in Design View
7-4 Adding Controls to Reports
7-5 Formatting Reports
7-6 Using Report Properties
7-7 Grouping and Sorting Data in Reports
7-8 Adding Calculations and Totals
8 Working with Macros
8-1 Understanding Macros
8-2 Creating Basic Macros
8-3 Using Macro Actions
8-4 Debugging Macros
8-5 Using Conditional Logic in Macros
8-6 Assigning Macros to Events
9 Advanced Topics
9-1 Using SQL in Access
9-2 Creating and Using Modules
9-3 Understanding VBA (Visual Basic for Applications)
9-4 Automating Tasks with VBA
9-5 Securing Access Databases
9-6 Optimizing Database Performance
9-7 Using Access with Other Office Applications
10 Final Project
10-1 Designing a Complete Database Solution
10-2 Implementing Tables, Queries, Forms, and Reports
10-3 Automating Tasks with Macros and VBA
10-4 Presenting the Final Project
10-5 Reviewing and Troubleshooting the Project
11 Certification Preparation
11-1 Understanding the Certification Exam Format
11-2 Reviewing Key Concepts and Skills
11-3 Taking Practice Exams
11-4 Preparing for the Exam Environment
11-5 Tips for Success on the Exam Day
Creating Select Queries in MOS Access

Creating Select Queries in MOS Access

Key Concepts

1. Select Queries

Select queries in Microsoft Office Access (MOS Access) are used to retrieve specific data from one or more tables. They allow you to specify the fields you want to see, apply filters to narrow down the results, and sort the data as needed.

2. Query Design View

Query Design View is the interface in MOS Access where you build and modify queries. It allows you to visually select tables and fields, set criteria, and specify sorting orders.

3. Fields and Tables

Fields are the columns in a table that contain specific types of data (e.g., FirstName, LastName). Tables are collections of related data organized into rows and columns. In a query, you select the fields from one or more tables that you want to include in the results.

4. Criteria

Criteria are conditions that you apply to the data in a query to filter the results. For example, you might set criteria to show only records where the "City" field equals "New York."

5. Sorting

Sorting allows you to arrange the query results in a specific order, such as ascending (A to Z) or descending (Z to A). This helps in organizing the data for easier analysis.

Detailed Explanation

Creating a Select Query

To create a select query in MOS Access, follow these steps:

  1. Open your database in MOS Access.
  2. Go to the "Create" tab on the Ribbon and click "Query Design."
  3. In the "Show Table" dialog, select the tables you want to query and click "Add."
  4. Drag the fields you want to include in the query from the tables to the query design grid.
  5. In the "Criteria" row of the design grid, enter any criteria you want to apply to the fields.
  6. In the "Sort" row, specify the sorting order for the fields.
  7. Click "Run" to execute the query and view the results.

Example: Customer List Query

Suppose you want to create a query that retrieves a list of customers from the "Customers" table, sorted by last name and filtered to show only those living in "New York."

  1. Open the "Customers" table in Query Design View.
  2. Add the "FirstName" and "LastName" fields to the query design grid.
  3. Set the criteria for the "City" field to "New York."
  4. Set the sorting order for the "LastName" field to ascending.
  5. Run the query to see the list of customers in New York, sorted by last name.

Analogies and Insights

Think of a select query as a custom report generator. Just as you would create a report in a word processor by selecting specific data and formatting it, you create a query in MOS Access by selecting specific fields and applying criteria to filter and sort the data.

For example, if you were organizing a customer event in New York, you would use a select query to generate a list of attendees. The query would filter the customer data to include only those in New York and sort the list alphabetically by last name for easy reference.

By mastering the creation of select queries, you can efficiently retrieve and analyze specific data from your MOS Access database, making it easier to make informed decisions and manage your information effectively.

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