5-3 Creating and Organizing Design Folders Explained

Key Concepts

To effectively create and organize design folders in Canva Pro, it's essential to understand the following key concepts:

• Creating Folders
• Organizing Designs
• Sharing Folders
• Folder Permissions

1. Creating Folders

Creating folders in Canva Pro allows you to group related designs together, making it easier to manage and find your work. Here's how to create a folder:

1. Log in to your Canva Pro account.
2. Click on the "Folders" icon located on the left side of the screen.
3. Click on the "Create a Folder" button.
4. Name your folder and click "Create."

Think of creating folders as setting up digital filing cabinets. Each folder can hold related designs, making it easy to keep your workspace organized.

2. Organizing Designs

Once you have created folders, you can start organizing your designs. Here's how to move designs into folders:

1. Open the design you want to organize.
2. Click on the "Move" button located at the top right corner of the screen.
3. Select the folder you want to move the design to from the dropdown list.
4. Click "Move" to confirm.

Organizing designs is like sorting papers into different folders. This process ensures that you can quickly find and access the designs you need.

3. Sharing Folders

Sharing folders in Canva Pro allows you to collaborate with others more effectively. Here's how to share a folder:

1. Click on the "Folders" icon.
2. Select the folder you want to share.
3. Click on the "Share" button located at the top right corner of the screen.
4. Enter the email addresses of the people you want to share the folder with and set the permissions.
5. Click "Share" to confirm.

Sharing folders is like giving someone access to a specific filing cabinet. This allows them to view, comment, or edit the designs within that folder.

4. Folder Permissions

Folder permissions in Canva Pro allow you to control who can access and modify the designs within a folder. Here's how to set permissions:

1. Click on the "Folders" icon.
2. Select the folder you want to manage.
3. Click on the "Share" button.
4. Under "Invite People," you can set access levels for each collaborator:
   • Can Edit: Collaborators can make changes to the designs.
   • Can Comment: Collaborators can provide feedback via comments.
   • Can View: Collaborators can only view the designs.
5. Click "Share" to confirm.

Setting folder permissions is like assigning keys to a filing cabinet. You can decide who gets full access, who can only comment, and who can only view the contents.

By mastering these key concepts, you'll be able to create and organize design folders efficiently, share them with others, and control access levels effectively.