4.14 Identity Provisioning and Deprovisioning Explained
Key Concepts
Identity Provisioning and Deprovisioning are critical processes in managing user identities within an organization. Provisioning involves creating, managing, and distributing user identities and access rights, while deprovisioning involves revoking these rights when a user leaves or changes roles.
Identity Provisioning
Identity Provisioning is the process of creating and managing user identities and their associated access rights. This includes onboarding new employees, assigning roles, and granting permissions to access various resources.
Example: When a new employee joins a company, the HR department creates a user account in the identity management system. The system then automatically assigns the appropriate roles and permissions based on the employee's job function, such as access to email, file servers, and specific applications.
Deprovisioning
Deprovisioning is the process of revoking user access rights when a user leaves the organization or changes roles. This ensures that former employees or users no longer have access to sensitive resources, reducing the risk of unauthorized access.
Example: When an employee resigns, the HR department triggers the deprovisioning process. The identity management system automatically revokes the employee's access to all resources, including email, file servers, and applications. This ensures that the former employee cannot access any company data after their departure.
Automated Provisioning and Deprovisioning
Automated Provisioning and Deprovisioning streamline the processes by using workflows and scripts to handle user account creation and deletion. This reduces manual effort and minimizes the risk of human error.
Example: An organization uses an automated identity management system that integrates with its HR software. When a new hire is added to the HR system, the identity management system automatically creates a user account and assigns the necessary permissions. Similarly, when an employee is marked as terminated in the HR system, the identity management system automatically revokes all access rights.
Conclusion
Identity Provisioning and Deprovisioning are essential processes for managing user identities and access rights within an organization. By automating these processes, organizations can ensure that users have the appropriate access when they join and that access is promptly revoked when they leave, enhancing security and efficiency.