Develop Project Management Plan Explained
The Develop Project Management Plan is a critical process in project management that involves creating a comprehensive plan to guide the project's execution, monitoring, and control. This plan integrates various subsidiary plans and baselines to provide a unified roadmap for the project.
Key Concepts
1. Integration of Subsidiary Plans
The Project Management Plan is not created in isolation; it integrates several subsidiary plans that address different aspects of the project. These include the scope management plan, schedule management plan, cost management plan, quality management plan, resource management plan, communication management plan, risk management plan, procurement management plan, and stakeholder engagement plan.
Example: For a construction project, the project management plan would integrate the scope management plan (defining what will be built), the schedule management plan (outlining the timeline), and the cost management plan (budgeting the expenses). Each of these plans contributes to the overall project management plan, ensuring a cohesive approach.
2. Baselines
Baselines are reference points against which project performance is measured. The project management plan establishes three primary baselines: scope baseline, schedule baseline, and cost baseline. These baselines serve as benchmarks for tracking and controlling the project.
Example: In a software development project, the scope baseline would include the detailed requirements and deliverables. The schedule baseline would outline the project timeline, and the cost baseline would specify the budget. Any deviations from these baselines would trigger corrective actions to keep the project on track.
3. Plan Approval
The project management plan must be reviewed and approved by key stakeholders, including the project sponsor, project manager, and relevant functional managers. Approval signifies that the plan is accepted and that the project can proceed according to the outlined strategies and actions.
Example: For a marketing campaign, the project management plan would be presented to the marketing director, finance manager, and project sponsor for review. Once approved, the plan becomes the official guide for executing the campaign, ensuring alignment with organizational goals and stakeholder expectations.
4. Plan Maintenance
The project management plan is not static; it requires regular updates to reflect changes in project scope, schedule, or other factors. Plan maintenance ensures that the project management plan remains relevant and effective throughout the project lifecycle.
Example: In a construction project, unforeseen circumstances such as weather delays or material shortages may necessitate changes to the project management plan. Regular updates to the plan ensure that all stakeholders are informed and that the project remains aligned with its objectives.