Control Schedule Explained
Control Schedule is a critical process in project management that involves monitoring the status of the project to update the project schedule and manage changes to the schedule baseline. This process ensures that the project stays on track and that any deviations from the schedule are identified and addressed promptly.
Key Concepts
1. Schedule Baseline
The Schedule Baseline is a reference point against which project performance is measured. It includes the project schedule, which outlines the start and end dates for each activity, and serves as a benchmark for tracking and controlling changes to the project schedule.
Example: In a software development project, the schedule baseline includes the detailed project schedule, which lists the start and end dates for coding, testing, and deployment activities. Any changes to these dates must be compared against this baseline to ensure they align with the original plan.
2. Schedule Performance Measurement
Schedule Performance Measurement involves tracking the project's progress against the schedule baseline. This process includes collecting, measuring, and distributing performance information to assess the project's current status and identify any deviations from the planned schedule.
Example: For a construction project, schedule performance measurement might involve tracking the completion of key activities such as foundation work, framing, and finishing. If the framing phase is delayed, the project manager would investigate the cause and implement corrective actions to bring the project back on track.
3. Schedule Forecasting
Schedule Forecasting involves predicting the future performance of the project based on past performance data. This process helps in estimating the project's completion date and identifying potential delays. Techniques such as earned value management (EVM) are often used for schedule forecasting.
Example: In a marketing campaign, schedule forecasting might involve using EVM to compare the planned value of completed activities with the actual value. If the actual value is lower than the planned value, the project manager might forecast a delay and take corrective actions to mitigate it.
4. Change Requests
Change Requests are formal proposals to modify any document, deliverable, or baseline. These requests can originate from various sources, including stakeholders, project team members, or external factors. Managing change requests involves evaluating their impact on the project schedule and deciding whether to approve, reject, or defer them.
Example: During a construction project, a change request might be submitted to add a new feature, such as a rooftop garden. The project manager evaluates this request by assessing its impact on the timeline and resource allocation. If approved, the change request is documented and integrated into the project schedule.
5. Schedule Control Tools and Techniques
Schedule Control Tools and Techniques are methods used to monitor and control the project schedule. These tools include schedule update meetings, progress reports, and schedule performance analysis. These techniques help in identifying variances, analyzing trends, and taking corrective actions.
Example: For a software development project, schedule control might involve regular progress meetings to review the completion of coding tasks, testing, and deployment. If the testing phase is delayed, the project manager might allocate additional resources or adjust the schedule to ensure the project stays on track.