4 3 Not-for-Profit Accounting Principles Explained
Key Concepts
- Revenue Recognition
- Expense Classification
- Net Assets and Fund Accounting
- Statement of Financial Position
- Statement of Activities
Revenue Recognition
Revenue recognition in not-for-profit (NFP) organizations follows specific guidelines to ensure that revenue is recorded in the period it is earned. This includes contributions, grants, and program service revenue. Revenue is recognized when there is persuasive evidence of an arrangement, the service has been provided, and the amount of the revenue can be reasonably determined.
Example: A nonprofit receives a grant for $50,000 to fund a specific program. The revenue is recognized over the period the program is executed, not when the grant is received.
Expense Classification
Expenses in NFP organizations are classified based on their relationship to program services, management, and fundraising activities. Program expenses are directly related to the organization's mission, while management and general expenses cover administrative functions, and fundraising expenses are related to raising contributions.
Example: A nonprofit organization incurs $100,000 in program expenses for delivering services, $20,000 in management and general expenses, and $10,000 in fundraising expenses.
Net Assets and Fund Accounting
Net assets in NFP organizations are classified into three categories: unrestricted, temporarily restricted, and permanently restricted. Fund accounting is used to manage these assets, ensuring that resources are used according to donor restrictions and organizational policies.
Example: A donor gives $10,000 with the restriction that the funds must be used for a specific program within two years. This amount is recorded as temporarily restricted net assets until the funds are used for the specified purpose.
Statement of Financial Position
The statement of financial position, similar to a balance sheet, presents the assets, liabilities, and net assets of the NFP organization. It provides a snapshot of the organization's financial health at a specific point in time.
Example: An NFP organization reports $500,000 in assets, $100,000 in liabilities, and $400,000 in net assets on its statement of financial position.
Statement of Activities
The statement of activities, akin to an income statement, reports the changes in net assets during a period. It shows the organization's revenue, expenses, and the resulting increase or decrease in net assets.
Example: An NFP organization reports $200,000 in revenue, $150,000 in expenses, and a net increase in unrestricted net assets of $50,000 on its statement of activities.
Examples and Analogies
Consider revenue recognition as "timing the harvest" of funds. Just as a farmer harvests crops when they are ripe, an NFP organization recognizes revenue when it is earned.
Think of expense classification as "sorting mail." Just as mail is sorted into different categories (bills, personal letters, etc.), expenses are sorted into program, management, and fundraising categories.
Net assets and fund accounting are like "saving for a rainy day." Just as one saves money for specific purposes, NFP organizations manage their assets according to restrictions and policies.
The statement of financial position is akin to a "photograph" of the organization's financial status, capturing a moment in time.
The statement of activities is like a "diary entry" that records the day's events, summarizing the changes in the organization's financial position over a period.