3.6 Control Scope - 3.6 Control Scope
Control Scope is a critical process in Project Scope Management that involves monitoring the status of the project scope and managing changes to the scope baseline. This process ensures that the project stays on track and that any deviations from the plan are identified and addressed promptly.
Key Concepts
1. Scope Baseline
The Scope Baseline is a combination of the project scope statement and the Work Breakdown Structure (WBS). It serves as a reference point for scope management throughout the project. The Scope Baseline is used to measure performance and ensure that any changes to the project scope are properly managed and approved.
Example: In a construction project, the Scope Baseline would include the detailed project scope statement and the WBS, both of which would be used to track progress and ensure that any changes to the construction plan are reviewed and approved by the project stakeholders.
2. Scope Change Control
Scope Change Control is the process of managing changes to the project scope. It involves evaluating the impact of proposed changes, obtaining approval, and implementing the changes in a controlled manner. The goal is to ensure that changes do not adversely affect the project's objectives.
Example: If a client requests additional features in a software development project, the scope change control process would involve assessing the impact on the schedule and budget, obtaining client approval, and updating the project plan accordingly. This ensures that the project remains feasible and meets the client's expectations.
3. Performance Measurement
Performance Measurement involves tracking the progress of the project work against the project management plan. This includes measuring actual performance against planned performance, identifying variances, and taking corrective actions as needed. Performance measurement ensures that the project stays on track and meets its objectives.
Example: For a manufacturing project, performance measurement would involve tracking production rates, quality control metrics, and delivery schedules to ensure that the project meets its production targets. Any deviations from the plan would trigger corrective actions to bring the project back on course.
4. Scope Verification
Scope Verification is the process of formally accepting the completed project deliverables. It involves reviewing the deliverables to ensure they meet the project requirements and specifications. Scope verification ensures that the project's objectives are met and that stakeholders are satisfied with the outcomes.
Example: In a construction project, scope verification might involve a final inspection by the client, followed by a signed acceptance certificate confirming that the building meets all specifications and is ready for use.
5. Change Requests
Change Requests are formal proposals to modify any document, deliverable, or baseline. They can originate from various sources, including stakeholders, project team members, or external factors. Change requests must be documented and reviewed to determine their impact on the project.
Example: In a software development project, a Change Request might be submitted by the client to add a new feature to the software. This request would need to be documented and evaluated to assess its impact on the project schedule and budget.
Conclusion
Control Scope is essential for ensuring that the project remains aligned with its objectives and that any changes to the scope are managed effectively. By monitoring the project's performance, managing scope changes, and verifying deliverables, project managers can maintain control over the project and achieve successful outcomes.